Exact Staff, Inc. Privacy Policy
Effective Date: August 1, 2017
Exact Staff, Inc. respects your privacy. As such, we have developed the following Privacy Policy. This Privacy Policy applies to (1) our job candidates/applicants, (2) our associates, who are people we source or place on assignment with one of our clients, or individuals to whom we provide career transition services, (3) users of the websites, apps, and online resources and (4) representatives of our clients and vendors. This Policy does not apply to our headquarters and branch-based staff employees, who are individuals employed by Exact Staff, Inc. and who work directly for Exact Staff, Inc. and not directly with an Exact Staff, Inc. client.
The Policy explains the types of personal information we collect, how we use the information, with whom we share it, and the rights of individuals regarding use of their information. It also addresses the measures we take to protect the security of the information.
Information We Collect
We collect personal information about you in various ways, such as through our online application process, website, social media channels; documents you provide to us, information obtained at our events and through phone and fax; through job applications and in connection with in-person recruitment; and in connection with our interactions with clients and vendors. We may collect the following types of personal information (as permitted under federal, state and local law):
- contact information (such as name, postal address, email address and telephone number);user name and password when you register on any of our online sites;
- payment information (such as pay card number, expiration date, authorization number or security code);
- information you provide about friends or other people you would like us to contact; and other information you may provide to us, such as in surveys or other features on our sites.
In addition, if you are an associate or job candidate and you apply for a position or create an account to apply for a position, we may collect the following types of personal information (as permitted under federal state and local law):
- employment and education history;
- bank account information;
- citizenship and work authorization status;
- disabilities and health-related information;
- results of drug tests and criminal and other background checks;
- benefits information;
- tax-related information;
- information provided by references;
- information contained in your resume or C.V., information you provide regarding your career interests, and other information about your qualifications for employment.
- language proficiencies and other work-related skills;
- Social Security number, national identifier or other government-issued identification number;
- date of birth;
- gender;
In addition, we may collect information you provide to us about other individuals, such as information related to emergency contacts.
How We Use The Information We Collect
We use the information described above to perform the following activities (as permitted under federal, state and/or local law):
- Providing workforce solutions and connecting people to work;
- creating and managing online accounts;
- processing payments;
- managing our client and vendor relationships;
- sending promotional materials, alerts regarding available positions and other communications;
- communicating about, and administering participation in, special events, promotions, programs, offers, surveys, contests and market research;
- responding to individuals’ inquiries;
- operating, evaluating and improving our business (including developing, enhancing, analyzing and improving our services; managing our communications; performing data analytics; and performing accounting, auditing and other internal functions);
- protecting against, identifying and seeking to prevent fraud and other unlawful activity, claims and other liabilities; and complying with and enforcing applicable legal requirements, relevant industry standards, contractual obligations and our policies.
In addition to the activities listed above, if you are an associate or job candidate and you apply for a position or create an account to apply for a position, we use the information described in this Privacy Policy to:
- Provide you with job opportunities and work;
- provide HR services to you, including administration of benefit programs, payroll, performance management and disciplinary actions;
- provide additional services to you, such as training, career counseling and career transition services;
- assess your suitability as a job candidate and your associate qualifications for positions; and perform data analytics, such as (i) analyzing our job candidate and associate base; (ii) assessing individual performance and capabilities, including scoring on work-related skills; (iii) identifying skill shortages; (iv) using information to match individuals and potential opportunities, and (v) analyzing pipeline data (trends regarding hiring practices).
We also may use the information in other ways for which we provide specific notice at or prior to the time of collection.
Information We Share
We do not disclose personal information we collect about you, except as described in this Privacy Policy or in separate notices provided in connection with particular activities. We share personal information with vendors who perform services on our behalf based on our instructions. We do not authorize these vendors to use or disclose the information except as necessary to perform services on our behalf or comply with legal requirements. We also may share your personal information (i) with our subsidiaries and affiliates; (ii) if you are a job candidate, with clients who may have job opportunities available or interest in placing our job candidates; and (iii) with others with whom we work, such as job placement consultants and subcontractors, to find you a job.
In addition, we may disclose information about you (i) if we are required to do so by law or legal process; (ii) to law enforcement authorities or other government officials based on a lawful disclosure request; and (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or in connection with an investigation of suspected or actual fraudulent or illegal activity. We also reserve the right to transfer personal information we have about you in the event we sell or transfer all or a portion of our business or assets (including in the event of a reorganization, dissolution or liquidation).
Your Rights And Choices
We offer you certain choices in connection with the personal information we collect about you and how we communicate with you. To update your preferences, ask us to remove your information from our mailing lists, exercise your rights or submit a request, please contact us as indicated below. To the extent provided by the law of your jurisdiction, you may request access to the personal information we maintain about you or request that we correct, amend, delete or block the information by contacting us as indicated below. Where provided by law, you may withdraw any consent you previously provided to us or object at any time on legitimate grounds to the processing of your personal information, and we will apply your preferences going forward.
Notice To California Residents
Subject to certain limitations, California residents may ask us to provide them with (i) a list of certain categories of personal information that we have disclosed to third parties for their direct marketing purposes during the immediately preceding calendar year, and (ii) the identity of those third parties. To make this request, California residents may contact us as set forth below.
How We Protect Personal Information
We maintain administrative, technical and physical safeguards designed to protect the personal information you provide against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.
Links To Third-Party Sites, Apps and Services
For your convenience and information, our Sites may provide links to third-party sites, apps and services that may be operated by companies not affiliated with Exact Staff, Inc. These companies may have their own privacy notices or policies, which we strongly suggest you review. We are not responsible for the privacy practices of any non-Exact Staff, Inc. sites, apps or services.
Updates To Our Privacy Policy
This Privacy Policy may be updated periodically to reflect changes in our personal information practices. For significant changes, we will notify you by posting a prominent notice on our Sites indicating at the top of the Policy when it was most recently updated.
How To Contact Us
If you have any questions or comments about this Privacy Policy, would like to exercise your rights or would like us to update information we have about you or your preferences, please write to:
Exact Staff, Inc.
Attn: I.T. Department
23901 Calabasas Rd, Suite 1085
Calabasas, CA 91302