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征服您的收件箱 | 解决收件箱混乱问题的技巧

征服你的收件箱 | 方法如下

这是官方的:

电子邮件掌控着我们的商业生活。

根据麦肯锡全球研究所的数据,我们平均每周花 13 个小时阅读、删除、整理和发送电子邮件。这超过了典型的 40 小时工作周的四分之一!老实说,我们竟然能有这么多时间 任何事物 在办公室取得成就。

提高工作效率的关键是什么?那就是掌控你的收件箱。方法如下:

阻止洪水。

每次检查收件箱时,您删除了多少封不想要的邮件?在您的电子邮件程序中搜索“取消订阅”一词,即可阻止这些垃圾邮件。这将提取您收到的所有定期发件人发送的邮件。浏览搜索结果,并取消订阅那些用不相关的、未经请求的电子邮件堵塞您的收件箱并浪费您时间的发件人。

不要首先检查你的电子邮件。

不,这不是打字错误。虽然这听起来可能违反直觉,甚至适得其反,但将当天的第一封电子邮件检查搁置(至少暂时搁置)背后是有合理逻辑的。当你一头扎进收件箱,没有明确的计划时,你会自动进入“被动模式”:

  • 解决昨天的火灾;
  • 回应他人的请求;以及
  • 可能会改变您的工作重点并打乱您的工作计划。

电子邮件很重要,但检查它不应该是待办事项列表的第一项。首先确定优先事项,然后根据收件箱中的内容进行调整,这样才能掌控自己的一天。

按照规定的时间间隔检查您的电子邮件。

如果你放下手头的一切,立即回复收到的消息,那么你就偏离了任务,影响了工作效率。相反,更明智的做法是“批量”查看电子邮件。决定检查电子邮件的频率,无论是每小时一次、每 15 分钟一次,还是任何适合你日程安排的频率。然后,只在预定的时间间隔检查邮件。

执行“OHIO”规则:仅处理一次。

立即处理您在每封电子邮件中发现的问题。如果不可能,请将其转发给其他人处理,将其归档到适当的文件夹,或安排在以后的时间处理。

使用内置生产力工具。

对于所有那些你必须“稍后再处理”的电子邮件,不要只是标记它们。学习并使用电子邮件程序中包含的生产力工具来组织、确定优先级并整理杂乱无章的收件箱。例如,Outlook 允许你对标记的项目进行颜色编码、为收到的电子邮件创建“规则”,甚至为需要保存的重要电子邮件设置归档系统。

管理收件箱是提高工作效率的好方法之一,但有时您需要额外的帮助才能完成任务。Exact Staff 随时为您服务!

作为一个 领先的全国人力资源公司,我们提供全套人员配备和安置服务,以提高专注度。消除繁琐的工作。节省时间和金钱。减轻拖慢您进度的行政负担。请致电我们,了解我们能为您做些什么。

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